Full-time, 37.5 hours per week. Fixed Term until 31 October 2025

This role will support and work across all elements of our Learning programmes from research stage through to completion, with particular focus on our 13th festival edition. It will support the organisation and delivery of community-led projects with artists and our free, year-round programme of resources, events and opportunities for families, communities, schools, universities, and peers.

MAIN DUTIES:

Learning:
Support the Curator of Learning in the administration and operational delivery of Liverpool Biennial’s learning programme.
Act as a key point of contact and liaison for participants in all learning related events or projects.
Assist in preparation and delivery of workshops and LB events, including family events and school projects, as well as LB public programme and live works where required.
Prepare, distribute and maintain learning materials, resources and educational tools, ensuring that partners, sponsors/funders are appropriately credited on all communications.
Deliver occasional creative workshops, tours or events at LB venues.
Research, support new relationships and maintain existing relations between the Biennial and Liverpool City Region community groups / individuals.
Liaise with artists and their representatives where appropriate, reporting any feedback or queries to Curator of Learning.
Supply information about and advocate for Liverpool Biennial to community groups, schools and colleges as required.
Ensure that child and vulnerable adult protection laws, LB safeguarding and Health and Safety policies and best practices are adhered to at all times.
Work with Liverpool Biennial’s Programme team to prepare and collate research regarding Biennial exhibition artists and works and prepare information resources for schools, families, young people, and other visitors.
Liaise with all Biennial departments to secure a smooth flow of information.
Contribute to the documentation and evaluation of all Learning projects.

Administration:
Arrange accommodation, travel, per diems and visas for visiting artists, participants, or facilitators. Prepare welcome packs and schedules, and host artists when in the city.
Day to day administration of learning programme including the creation and management of project planning and tracking documents.
Research and book venues for offsite meetings, workshops, events and exhibitions.
Support Curator of Learning to develop workshop plans and schedules, purchasing materials and organising refreshments for events in advance.
Support Curator of Learning and Production Manager on fabrication of new commissions by researching and purchasing materials or equipment as required.
Maintain contact lists using Liverpool Biennial’s CRM system, ensuring GDPR compliance.
Process participant forms, ensuring that all contact information, necessary permissions, contact information and feedback is captured, collated and stored in accordance with Biennial procedures and GDPR requirements.
Arrange meetings, preparing and circulating all papers, agendas and minutes as appropriate.
Prepare and process POs, invoices and credit card expenses, and liaise with finance team as appropriate on matters relating to petty cash, expenses and purchasing.
Monitor Learning phone for communications and work alongside Curator of Learning to draft responses as and when needed.
Support the administration of project budgets using Microsoft Excel, ensuring all spends are logged in an accurate and timely fashion and provide regular budget reports for the Curator of Learning.
Work closely with the marketing team to supply research, information, images and texts to ensure that educational work is up to date, documented and visible in the media, on the website and via social media.


Miscellaneous:

Attend training and professional development opportunities as required.
Liaise with the HR team to ensure that DBS certificates are obtained where needed for all project participants and artists.
Work within the context of Liverpool Biennial’s Safeguarding policy, Equality and Diversity policy, Code of Conduct, Sustainability policy and other policies in delivery of internal and external service and treatment of employees alongside all other Company policies and the Staff Handbook.
Represent the Biennial at public events, meetings, and networking events on behalf of the organisation.
Work occasional evenings and weekends as necessary, taking this as Time Off in Lieu (to be agreed in advance with the Curator of Learning).
Contribute to Liverpool Biennial’s evaluation and administer elements or gather participant feedback as required.
Any other duties which may be from time to time allocated, commensurate with the nature and responsibility level of the post.

PERSON SPECIFICATION

Essential:
Minimum of 1 year in visual arts, working in a learning or engagement role.
Experience in facilitating or running workshops or creative tasks for a wide range of people.
Excellent written and verbal communication skills, with good attention to detail.
Demonstrable experience in project and budgets administration.
Good time management.
High level of proficiency in Microsoft Office and ability to learn other software programs quickly – e.g. Excel, Word, Outlook, Teams, Zoom, Airtable.
Demonstrable understanding and experience of Health & Safety and Safeguarding requirements.
Ability to thrive within a team environment and build trust and rapport quickly with external partners.
Commitment to all aspects of Equity, Diversity and Inclusion, and the need for Liverpool Biennial to be representative of its community and target audiences.
Commitment to environmental sustainability.
Enhanced DBS certification (or the ability to obtain such).

Desirable:
Degree in visual arts/visual arts theory or similar.
Experience in public facing communication skills.
Experience of working on non-gallery-based projects.
Knowledge of Liverpool City Region, and Liverpool Biennial.
Experience of producing hybrid or digital programmes or events.